Finance Associate at United Nations Population Fund (UNFPA)


The United Nations Population Fund (UNFPA), the leading UN organization in Reproductive Health and Population and Development, is recruiting personnel for the following position:

Job Title: FINANCE ASSOCIATE – KADUNA
Post Level: ICS 06
Post Number: 00060515
Duty Post: Kaduna
Type of Contract: Fixed Term
Duration: One Year (Subject to renewal upon satisfactory performance)
Responsibilities
  • Under the guidance and supervision of the Programme Coordinator, Kaduna Finance Associate will provide functional leadership in Finance and ensures effective functioning of financial operations and systems in support of the Programme and Decentralized Office (DO) management.
  • S/he delivers quality services in Financial and Administration Management to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines in service of the Country Programme, providing support and guidance to the DO and UNFPA supported states in Northern Nigeria. S/he works closely with Programme and Project staff providing financial monitoring and analysis of projects and advising managers on expenditure trends and implementation rates.
  • The Finance Associate is expected to maintain collaborative relationships with all technical staff (Programme Officers and project staff) as well as government counterparts.
  • Supports the monitoring of programme financial performance for all core and non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over-under expenditure problems and suggests remedial action;
  • Facilitate all payment requests, financial record-keeping and preparation of financial reports required in line with NEX and HACT financial rules and procedures;
  • Develops tools and mechanisms for effective monitoring of programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to UNFPA Field Office in Abuja on a regular basis;
  • Integrates financial policies and procedures, particularly relating to National Execution (NEX), into standard operational procedures, and provides guidance and training to staff and project managers accordingly;
  • Ensures the effective financial recording and reporting system, internal control and audit follow-up and processes financial transactions in an accurate and timely way;
  • Provide logistical and technical support to UNFPA programme staff and implementing partners in Programme Financial Management;
  • Reviews and monitors charges for common services and cost recovery, taking into account maximum cost efficiency and represents UNFPA’s interest in related negotiations and agreements;
  • Assists in the formulation of programme/project budgets;
  • Provides quality services in administration, procurement, communication and management of office equipment and infrastructure to internal and external clients mastering all relevant rules, guidelines, processes and procedures;
  • Establishes and maintains contacts with government counterparts and implementing partners to ensure an effective and efficient collaboration;
  • Facilitate the conduct of NEX audits and ensures the development and implementation of follow-up actions;
  • Facilitate all payment requests, financial record-keeping and preparation of financial reports required in line with NEX and HACT financial rules and procedures;
  • Assist in the recruitment and procurement processes, ensuring conformity with UNFPA and Government rules and procedures;
  • Assist in the organization of training activities, ensuring logistical and, where applicable, financial arrangements; and
  • Undertake any other assignments as may be required by the Head of DO, Deputy Representative and/or Representative.
Required Competencies
Core competencies
  • Valuing diversity
  • Performance management
  • Working in Teams
  • Communicating information and ideas/knowledge sharing
  • Integrity/commitment to mandate
  • Appropriate and transparent decision making
  • Results orientation and commitment to excellence
  • Self-management/emotional intelligence and conflict management/negotiating and resolving disagreements
Functional Competencies
  • Advocacy/Advancing a policy-oriented agenda;
  • Innovation and marketing of new approaches;
  • Job knowledge/Technical expertise;
  • Leveraging the resources of national governments and partners/building strategic alliances and partnerships; and
  • Results-based programme development and management.
Qualification and Experience
The ideal candidate should:
  • Have a Bachelor’s degree or Higher National Diploma in Public Administration, Accounting, Business, Economics, or related field of education.
  • Have not less than 6 years of relevant work experience, including at least 3 years in the same functional area;
  • Be familiar with UN Operational Rules and Regulations; direct working experience applying and handling UN Operational rules and regulations, a high advantage; Familiarity with ATLAS will be an asset.
  • Be Fluent in oral and written English;
  • Be Proficient in current MS Office software applications and other accounting package is essential.
Method of Application
If you are interested in the position and meet the requirements, please send a cover letter (one page summary statement that describes how your experience and qualification relate to the job description) and a scanned/PDF copy of a completed and signed UN Personal History Form (which can be downloaded from HERE)
Applications should be addressed to
The UNFPA Resident Representative, Abuja
and forwarded to e-mail address – vacancyrhu.ng@unfpa.org
latest by Thursday, 29 March, 2012 and each application should clearly reflect the post – Programme Specialist (Kaduna) – NOC to which an applicant is applying.
Please note that UNFPA will respond only to those applicants in whom it has a further interest. Kindly also note that ONLY applications sent by e-mail will be accepted.
Qualified women are encouraged to apply.
*UNFPA reserves the right to appoint at the indicated or lower level and prior to the closing date.
UNFPA – Because everyone counts

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